How to Run Successful Projects

How To Run Successful Projects Workshop

ETP’s flagship course that teaches ETP’s project management method. This method is known as Structured Project Management or the Ten Steps.

The key differentiator in ETP’s project management Workshops is that attendees use their own projects as case studies. Thus the course is tailored to each individual attending it. Attendees are not just ‘on a course’ for the 2 days. They end up:

  • Building a real plan for their project
  • Solving real-life problems that apply to them today on their projects
  • Doing ‘real work’.

This kind of training has enormous benefits for both the individual undertaking the training and for the organisation to which they belong. In short, these benefits are:

Attendees

  • Make commitments on project budgets and delivery dates with maximum confidence – and deliver on these commitments
  • Far less ‘fire fighting’ and unpleasant surprises on projects, thereby saving/freeing up much valuable time
  • Build a track record of consistent project delivery

Organisation

  • Projects done as quickly and as cheaply as possible
  • Visibility by senior management into the status of projects as they are executed
  • Much more predictability in terms of project delivery dates and budgets
  • Significantly less surprises -especially unpleasant ones

Skills and behaviours taught

  • How to identify all of a project’s stakeholders
  • How to establish the goal of the project – the goal which will satisfy the win conditions of all of the stakeholders
  • How to implement effective change control while still successfully managing the expectations of the stakeholders
  • How to accurately estimate projects – even those phases of the project which lie very far into the future
  • What exactly the project manager is required to do, what s(he) is responsible for i.e. the roles and responsibilities of the project manager
  • How to identify the resources required for the project
  • How to ensure that those resources will be available and what to do if they are not
  • How to play to the strengths of the project team [The word ‘team’ is used in the widest sense i.e. it includes the stakeholders]
  • How to put a margin for error into the project plan through the use of contingency and risk analysis/risk management
  • The correct response when the project given to the project manager is impossible to achieve within the given deadline, budget or resource constraint
  • How to negotiate with the stakeholders, and resolve conflicts when their win-conditions are impossible to reconcile
  • How to lead/work with / influence other people so as to get the best out of them
  • How to use the plan as instrumentation to drive the project
  • How to correctly assess the status of the project
  • How to do truthful, accurate and useful status reporting
  • The project manager’s Daily and Weekly routines
  • How to do audits/ post-mortems/reviews at the conclusion of projects
  • How to assess any project using the Probability of Success Indicator (PSI)
  • How to run multiple projects.

One of the key results of rolling out such training is that all project managers end up with:

  • A common project management language/vocabulary
  • A common approach to projects
  • A common way of thinking about projects

Knowing the Ten Steps enables project managers to do all of the following:

  • Scope projects
  • Make project plans
  • Run projects – planning and execution
  • Assess project plans
  • Assess projects in the execution phase
  • Rescue projects that have gone off the rails (i.e. assess, re-scope and re-plan)
  • Audit completed projects
  • Run multiple projects
  • Build a database of completed projects
  • Analyse project management processes
  • Manage outside resources on projects

Learning approach

The learning approach on the training is:

  • Tell – the instructor teaches attendees a particular step; explains why it is important; how the step is carried out and any other issues they need to be aware of
  • See – The instructor and the class apply a particular step to an attendee’s project. Attendees see how what they have been taught is applied in a real-life situation
  • Do – The most important bit. Attendees apply what they have learnt to their own projects